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Vendor Payout fundamentals
Vendor Payout fundamentals

Learn how to manage client payments to vendors.

Updated over a month ago

The Vendor Payout feature allows planners to manage client payments to vendors.

With this tool, you can track all deposits and installments for each invoice due to the vendors included in your budgets.

In this view you will see all the vendors that are being used on on a budget.

Note: Feature lives under each event of the project which means that vendor payouts are being managed on an event level.

In this view you will see all the vendors that are being used on on a budget at least once.

Event Budget view

Vendor Payout view

Although a vendor may have a total amount filled in, it is not automatically reflected in the Vendor Payout section.

This is because you first need to create a Payment Group where this budget item can be categorized.

Create Payment Group

There are two ways how to create a Payment Group.

Method A

You can create a Payment Group for each vendor, which will then appear in the Vendor Payout section, by clicking the Add new payment group button.

This will create a Payment Group with a default name.

For better organization, you can click on the created Payment Group to view its details. By clicking on the name, you can rename it as needed.

The payment group created here must then be applied in the budgets under the Payment Group column.

Method B

You can also create a Payment Group directly in the budget view by entering your desired name in the picker in the Payment Group column.

This will automatically create a group with the final name, which can be managed in the Vendor Payout section under the corresponding vendor.

Note: You can have several budget items under one Payment group as soon as they are assigned to same vendor.

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