When you have budget items categorized under dedicated payment groups, you can efficiently track their progress similarly as in Company Payout section.
Three levels of Vendor Payouts
There are three overview levels at which you can track payments.
Vendor level
Visible by default upon entering the Vendor Payout section.
At this high-level overview, you can quickly assess the most critical financial details, including:
Vendor total - total amount a client owes to the vendor
Total due - total amount due to the vendor
Next - the nearest upcoming payment, as scheduled by the planner
Payment Groups level
Visible when clicking on the vendor’s name.
In this view, you can see all the Payment Groups you have created that are linked to this specific vendor. Each group includes key details such as:
Group Total – The total amount allocated to this payment group
Total Due – The outstanding balance for this group
Next Installment – The upcoming payment deadline, as scheduled by a planner
Categories – The budget items categories that fall under this payment group
Payment Method – The specified payment method for transactions
Payment Group detail
Detail when clicking on Payment group.
Here is a breakdown of the key fields in the Payment group details section:
Description – The name or purpose of the payment
Estimate – Automatically calculated field based on the due amount
Actual Amount – The actual amount associated with the payment item
Due Date – The deadline by which the payment is due
Date Paid – Indicates when the payment was completed. Items are considered as “paid” only when this field is filled
Managing Payment Group details
Bellow are explained the key elements and workflow for managing Payment Group in detail.
Click the
Add Itembutton to add new itemsOnce a new row is created, the Estimate column automatically calculates the remaining due amount
The values in the Estimate column are automatically updated based on the remaining amount due to the planner
These values are also evenly divided by the number of items/rows the planner adds, assisting in calculating each individual installments
As soon as the user enters the Actual Amount, the Estimate is recalculated accordingly
Once the Date Paid is entered, the installment is considered as paid
Once all installments under the payment group are paid, the total due amount in this payment group will be $0.00
Paid off state is then reflected also on the Payment groups level.
Overdue payments
The eventPERCH also tracks overdue payments by identifying installments where the due date has passed.
This feature ensures that planners are promptly informed about the most urgent pending client payments to vendors, helping prioritize outstanding balances efficiently.